Tech2know

Friends, in this post I would be discussing clearing process in SAP FI. Quite often we hear about the terms like clearing of an FI document, clearing process, clearing has not gone through properly, clearing is not balancing to zero etc etc. But, What is clearing?

What is clearing

In very simple words, clearing is just linking of two FI documents.

Why to link two FI documents

Now, let us take an example of an organization which has SAP R/3 system to keep track of its business. Suppose the organization bought some goods from a vendor. Afterwards, the vendor sends an Invoice(or bill) for the purchased goods. On receiving the Invoice, the responsible person in the organization enter the invoice in SAP system. Now the time comes for the payment. The organization pays the Invoice amount to the vendor. This payment is also entered in SAP system in form of a document.

At this instant we have two documents in SAP system

1) Invoice

2) Payment

The payment has been given to the vendor but SAP system doesn’t know that which payment is for which invoice. So, what to do?

Well, just link the Invoice with respective payment and this is called as clearing. Clearing takes place at line item level i.e individual lines in an FI document are cleared via various standard transactions depending on the type of account in the line item (Vendor, Customer or G/L account).

Different types of clearing and how it is done

Vendor account clearing

Transaction Code	Meaning	Functionality
F.13	Automatic clearing	Automatic clearing allows you to clear many vendor accounts in one transaction run.
F-44	Manual clearing	You need to choose the items to be cleared manually.

Customer account clearing

Transaction Code	Meaning	Functionality
F.13	Automatic clearing	Automatic clearing allows you to clear many customer accounts in one transaction run.
F-32	Manual clearing	You need to choose the items to be cleared manually.

G/L account clearing

Transaction Code	Meaning	Functionality
F.13	Automatic clearing	Automatic clearing allows you to clear many G/L accounts in one transaction run.
FB1S	Manual clearing	You need to choose the items to be cleared manually.

Using above transactions is very easy. Do give it a try and understand clearing more clearly

Please share your thoughts through comments.

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