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Archive administration SARA is a central transaction to archive data pertaining to any archiving object in an SAP R/3 system. In this post we’ll discuss about the transaction by taking example of archiving object FI_DOCUMNT. You might be thinking that if the transaction can be used for any archiving object then why archiving object FI_DOCUMNT is taken as specific example. Well, because various options in transaction SARA appears depending upon the archiving object. For example, Reload functionality is not supported by all archiving object. So, when you give object FI_DOCUMNT in transaction SARA then Reload option will appear. You can see the same via below steps :

1) Go to transaction SARA.

2) Object name : FI_DOCUMNT. Press Enter.

3) Menu option Goto –>  Reload.

So, now let us discuss about the transaction SARA with the help of archiving object FI_DOCUMNT. Below is a screen shot :

Write and Delete

I have already discussed about Write and Delete phases in my earlier post SAP Archiving Procedure.

PostProc or Post processing

This phase is used after archiving (Write, Delete and optional Storage phase) for cleaning up the secondary indexes of the line items (tables BSIS, BSAS, BSAK, BSAD, and BSIP) and the accounting archive indexes (ARIX_BKPF). Generally, secondary indexes are not deleted during archiving therefore we have a separate phase/program to delete secondary indexes. The same can be used to delete archive index as well.

Read

On clicking ‘Read’ you will be presented with various programs which can be used to read data from archive files. For example,

RFBELJ00	Compact Document Journal
RFEPOJ00	Line item Journal
RFKKET00	Extract for Accumulated Open item Balance Audit Trail

Index

This is used to either build or delete secondary and archive indexes.

StorageSyst

This is used to either store or retrieve archive files to/from connected storage system. You can read more about Storage phase in my post SAP Archiving Procedure.

Management

Here you can see all created archive files along their status(Complete archiving sessions, Incomplete archiving sessions etc). Below is a screen shot :

Complete Archiving Sessions : A session is moved under ‘Complete Archiving Sessions’ if both Write and Delete phases are completed for all the archive files under the session.

Incomplete Archiving Sessions : The sessions under this consists of archive sessions in which there exist at least one archive file for which delete phase is is not completed.

That’s it for now friends.

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Related posts:

1. SAP Archiving – SAP AS or Archive Information System For FI_DOCUMNT
2. SAP Archiving Procedure
3. SAP Archiving – Important Customizing for Archiving Object FI_DOCUMNT
4. SAP Archiving – Archive Index ARIX_BKPF for Accounting Documents
5. SAP Archiving Objects